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Letter Factory

Not all writing has to be for Awards, Performance Reports, Decorations, or Disciplinary.  Sometimes it is very useful for positive reinforcement.


Key Points

  • If you haven't already, Take a writing class. English Comp will do.
  • WRITE!!! The more you do it, the better you get.
  • Ask for HELP, not knowing what you are doing can hurt you, your "Airmen" and unit.
  • Use various writing resources like Merriam-Webster Online
  • Use a spell checker.  (F7 Word)
  • Remember, there is a purpose for writing a letter or MFR.

 

Signature blocks for general officers are always three lines:
FNAME MI. LNAME ALL IN CAPS
Lieutenant General, USAF Rank, BRANCH
Commander, Twelfth Air Force Position

 






Letter Sections

Letters of Reprimand Recommendations Employer Letters Letters of Appreciation

Table of Contents

Letter Writing Guides

Appointment

Assignments

Condolences

Congratulations

Disciplinary

MEMO FOR

Misc

PME

Promotion

Recommendation for Award

To Family

Letter Writing Guides

Article 15 Guide & Checklist 2003 June Edition (290 KB Doc)
Condolence Letter Guidelines (50K Doc)  
Tongue and Quill (PDF) Basics writing guide for Air Force
Reprimands and Admonitions Guide Produced by 37TRW/JA (105K Doc)  (Submitted by: Trish)
WRITTEN COUNSELING 101 (AF) How To Guide for ROC, LOC, LOA, LOR 

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Appointment Letters

ADPE Custodian
 

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Assignments

Administration Hold - Preventing PCS/TDY
Arrival Dates for Foreign National Spouse -- might be used with Designated Location Move (DLM)
Command Sponsorship Tour Request  -- used with Designated Location Move (DLM)
Commander's Assessment of Spouse for Accompanied Assignment Request
Curtailment Request; 30 Day
Designated Location Move (DLM)   -- used with Command Sponsorship Tour Request
Exemption to Policy Removal of Assignment Availability Code (AAC)
Privately Owned Vehicle (POV) Shipping Request
Report No Later Than Date Change - Due to NJP

Request Change of Reporting Date for PCS

Request For Assignment Cancellation
UCMJ Quality Force Review Letter Yellow New

 

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Condolences

Condolence Letter Guidelines (50K Doc)

Family’s Recent Loss

 

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Congratulations Examples

Above and beyond the call of duty - Publication of Booklet  
Award Winner; Airman of the Quarter - 3 Day Pass  
Award Winner; NCO of the Quarter - 3 Day Pass  
Award Winner; SNCO of the Quarter - 3 Day Pass  
Award Winner; CGO of the Quarter - 3 Day Pass  
Award Winner; Volunteer of the Quarter - 3 Day Pass  
Below the Zone (BTZ) Competition - Non-Select Letter from the CC for BTZ competition.
Course Graduation  

Distinguished Graduate From Class

 

End of Career

 

Happy Birthday (1 day pass)

 
Letter of Commendation - Computer Migration
 

New Baby (3 day pass)

 

Reenlistment

 

Retirement

 

Retirement; Spouse's Service

 

Successful Accomplishment - 2 Hour Pass - AFRC

 

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Disciplinary Examples

Administration Hold - Preventing PCS/TDY  
Article 15 Guide & Checklist 2003 June Edition (290K Doc)
Commander’s Handbook For Article 15 2005 January - Good information regarding Article 15 procedures and ideas.
Reprimands and Admonitions Handbook (30SW) 2003 July (132K Doc)
LOC/LOR procedures; New change to AFI 36-2907, para 3.5 which governs the form and contents of RICs, LOCs, LOAs and LORs
Letter of (Reprimand)(Admonition)(Counseling) Generic Letter Template
Change of Commander for Nonjudicial Punishment ProceedingsYellow New Name says it all
Demotion Due to Weight Management Program Although no longer viable, still useful for other applications
Denial of Air Force Good Conduct Medal (AFGCM) Since it has been reissued... it is still useful.
Denial of Air Force Good Conduct Medal (AFGCM) Another simple version to suite your tastes.
Discharge Recommendation - Air Force (PT) Fitness StandardsYellow New Example of a discharge recommendation for 4 AF Fitness Test Failures
Dishonored Check  
Memorandum for Indebtedness  
No-Contact Order; Easing of  
Non-Recommend for Good Conduct Medal (AFGCM)Yellow New Similar to Denial of AFGCM as above.
Non-Recommendation for Promotion Non-Rec due to DUI charge
Reduction in Grade (AFR)  
Referral Report Letter  
Report No Later Than Date Change - Due to NJP Simple letter to get the member who is facing NJP a couple of extra days on station to meet with ADC.
Supervisors Guide to Admonitions and Reprimands Simplify the writing process  by utilizing pre-wrote paragraphs associated with the articles that correspond to the offense.

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MEMORANDUM FOR

Age Waiver for Basic Officer Training Basic waiver MFR. 
Below the Zone (BTZ) Competition - Non-Select Letter from the CC for BTZ competition.
Best Interest of the Air Force Extension - Tuition Assistance Get TA for a member's who's DOS is during the class time
C&I Nomination Letter 3A0 Quarterly
Curtailment Request; 30 Day
Deployment Challenges  
DEROS Curtailment  
Dislocation Allowance Advance  
Dorm Resident Move Reimbursement  
Exemption to Policy Removal of Assignment Availability Code (AAC) Request to remove code 44 from an individual.

Incoming Personnel - From First Sergeant

Late Decoration Letter  
Mail Box Needed for Dorm Resident  
Memorandum for Indebtedness  
Non-Recommendation for Promotion Non-Rec due to DUI charge
Promotion RecommendationYellow New Promotion Recommendation after a promotion withhold
Promotion Recommendation/Retroactive DOR Request Yellow New Promotion letter to use with individuals pickup through supplemental promotion
Referral Report Letter  
Request For Assignment Cancellation
Request for BAS Approval for Honor Guard Dorm Residents  

Request Change of Reporting Date for PCS

Request for Skill Level Waiver - 3  
Request for Skill Level Waiver - 5  
Request for Skill Level Waiver - 7  
Request Revocation of Air Force Achievement Medal  
Retraining Application Yellow New  
Statement of Intent - 12OAY

Statement of Service

Supplemental Below-the-Zone (BTZ) Consideration  
UCMJ Quality Force Review Letter  

 

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Miscellaneous

Exemption to Policy Removal of Assignment Availability Code (AAC)
Financial Help - Lower Interest Rate
Generic Fund Raising Letter
Intent to Marry - Add to Base Housing Waiting List
Letter to Your Congressman - Tricare Benefits
Maternity Clothing Allowance
Reinstate Driving Privileges

Removal from Jury Summons

Passport - Expedite Passport Application and Official Passport
Passport - Request Expedite Passport Application
Passport - Request for Official Passport

 

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Professional Military Education Letters

CCAF Professional Manager Certification NominationYellow New  

 Selection to Attend Airman Leadership School (ALS)

Graduation from the Airman Leadership School (ALS)

Selection to Attend Noncommissioned Officer's Academy (NCOA)

Graduation from the NCO Academy (NCOA)

Selection to Attend AF Senior Noncommissioned Officer's Academy (SNCOA)

Graduation from the Senior NCO Academy (SNCOA)

Request for Skill Level Waiver - 3  
Request for Skill Level Waiver - 5  
Request for Skill Level Waiver - 7  
   

 

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Promotion Letters

Non-Recommendation for Promotion Non-Rec due to DUI charge
Promotion RecommendationYellow New Promotion Recommendation after a promotion withhold
Promotion Recommendation/Retroactive DOR Request Yellow New Promotion letter to use with individuals pickup through supplemental promotion
   
   
   
   
   
Supplemental Below-the-Zone (BTZ) Consideration  
   

 

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Recommendations for Award

C&I Nomination Letter 3A0 Quarterly
Recommendation for AFSA Division Member of the Year MFR - Nomination
Recommendation for AFSA Division Member of the Year Concur Letter for AFSA Division Member of the Year

Recommendation for OA AFAM

Letter for recommendation for Air Force Achievement metal - Outstanding Achievement
Referral Report Letter  

 

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To Family

Accident/Illness 

Member has been Awarded

Next Of Kin Notification For Absent Without Authority 10 Day letter for members that go AWOL

Pleasure to Supervise

Promoted; Noncommissioned Officer (NCO)

Promoted; Unit Commander

Reenlistment 

Unit Award

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Page last modified on: 27 May 2011

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Revised: 05/27/11.