Letter Factory | AFMentor | AFWriting | Bookmark | Comment | Mail Page | Search

Letter Factory


Reduction in Grade (AFRC)

Key Points to Writing
  • f you haven't already, Take a writing class. English Comp will do.
  • WRITE!!! The more you do it, the better you get.
  • Ask for HELP, not knowing what you are doing can hurt you, your "Airmen" and unit.
  • Use various writing resources like Merriam-Webster Online
  • Use a spell checker.  (F7 Word)
  • Remember, there is a purpose for writing a letter or MFR.

The following Example was submitted by an AFR member and taken out of a Word.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know. Everyone of these letters has taken considerable amount of time to put together.  Please treat yourself to something special from one of the ads on the page.  We will both get something out of it.  (All money gathered pays for hosting fees and domain fees.  HONESTLY, when I see money come in it also prompts me to work harder on the site.)

Your Ad Here

Copy Directly on to Unit Letter Head!

4 Aug 03



SUBJECT: Notification of Demotion Action Under AFI 36-2503

1. You are hereby advised that under AFI 36-2503, paragraph 3.3, Failure to fulfill NCO responsibilities, I intend to recommend to the Commander of the ###th Mission Support Group (the demotion authority), <NAME> AFB, North Carolina, that you be demoted to the grade of SSgt.

2. The specific reason for this demotion is failure to report to station after repeated counseling on the following days:

22 Dec 02 1st Failure Late LOC, dated 3 Jan 03 1
23 Mar 03 2nd Failure Late LOC, dated 9 Apr 03 2
25 Apr 03 3rd Failure Late LOR, dated 26 Apr 03 3
22 Jun 03 4th Failure Late LOR, dated 5 Jul 03 4

3. You will immediately acknowledge receipt by endorsement to this letter and within three workdays, indicate whether you concur or non-concur with the proposed demotion.

a. If you concur with the proposed demotion, you will be notified in writing of the demotion authority’s decision.

b. If you non-concur with the proposed demotion, you may present matters on your behalf in writing, orally, or both. You must submit a written request for a personal hearing within three workdays of acknowledging receipt of this letter. You may submit for approval a written request for an extension to this requirement. If you elect to present matters orally, a personal hearing with me will be scheduled. You may seek legal counseling preparing your oral or written presentation and counsel may be present during the personal hearing. The ### <NAME> Wing Judge Advocate is available for assistance at XXX-XXXX. Civilian counsel may be obtained at your own expense.

4. You must understand fully that another incident of being late could result in your discharge from the service under AFI 36-3208.


Commander Signature Block

1. LOR, 3 Jan 03
2. LOR, 9 Apr 03
3. LOR, 26 Apr 03
4. LOR, 5 Jul 03

1st Ind, TSgt Last


1. I hereby acknowledge receipt of the proposed demotion action on _____________________.

2. I understand my options as outlined above and that I must concur or nonconcur with the proposed demotion action within three workdays of the date of this memorandum. Additionally, I understand that I have the option to present matters on my behalf in writing, orally, or both and that any written submission or request for a personal hearing must be received by this office, within three workdays of the date I acknowledged receipt of notification, unless an extension is approved.

a. I (concur) (nonconcur) with the proposed demotion action.

b. I (will) (will not) submit written matters in my behalf.

c. I (request) (waive) a personal hearing before the initiating commander.

d. I (have) (have not) consulted counsel.



2d Ind, ### CF/CC

SUBJ: Notification of Demotion Action Under AFI 36-2503


1. Recommend TSgt First Last, 000-00-0000, be demoted to the grade of Staff Sergeant.

2. TSgt First Last (concurs) (nonconcurs) with this proposed demotion and (has) (has not) presented matters on her behalf.


Commander Signature Block

1. LOR, 3 Jan 03
2. LOR, 9 Apr 03
3. LOR, 26 Apr 03
4. LOR, 5 Jul 03

Reminder, the closing line is 5 spaces below the last line of text.


  As you can see, having support information, the paper trail, is VERY important.  Without it, the supervisor doesn't stand a chance. 

Click here to submit your information.
  Send a Comment and/or Suggestion

Page Added on: 26 December 2005

Copyright 2005 AFWriting. All rights reserved.
Revised: 10/21/09.