arrive for work
||Get the Boss’ office ready for his/her arrival, using your Morning
||Greet the Boss, briefly review the day’s schedule and point out any
additional information he/she may need.
||The Boss can use this time to get the day going. Reading the folders
you prepared the day before and answering E-mail messages first will get
him/her off on the right foot. In the meantime, you should review and
prepare for the first appointment of the day.
John Smith,XYZ Company
||The first appointment should not begin until 0800, to give the Boss
time to get settled. You should have noted on the schedule the name of
the visitor and purpose of the visit.
||You are in charge of staff meetings. You prepare the agenda,
and NO ONE
should be surprised—neither the Boss nor members of the staff.
||Travel to Awards Ceremony
||Know exactly where the ceremony is to take place, and ensure there
is Reserved parking for the Boss’ car. Have the car in place
when the Boss is
ready to leave. Ensure the Boss is wearing the correct uniform, and
cross check him/her to ensure everything is in place. On the way, remind
the Boss to review the 3X5 card you placed in the HOT folder last night.
||In most cases, you should be the narrator if the Boss is presenting
the award. You should have walked through the ceremony with the medal
bearer and staff long before now.
||While the Boss takes this time for whatever he/she likes to do, use
your time wisely. Grab a bite of lunch, then use the rest of the time to
proof and prepare correspondence. If paperwork came in this morning
which demands the Boss’ attention today, then prepare his HOT folder and
place on the desk for his/her return. Plan ahead for the afternoon’s
events, and do your staff work, i.e., proof read, call and ask
questions, draft letters,prompt Boss for personal notes, etc.
||You should have already given the Boss a copy of the briefing slides
so he/she can prepare questions. Ensure the briefing room is set up,
sound is adjusted, etc. Make sure the Boss knows the first name of the
||Know the subject, and ensure the Boss has all the background prior
to start. You should have placed this in the HOT folder last
night. Ensure the Boss knows who is attending, both on the distant end
and from his staff.
||After the video teleconference, the Boss has free time to work in
the office. Use this time to prepare for tomorrow’s events and for
paperwork. Get the paperwork folders ready to Put on the Boss’
desk. Spend the rest of your time proofreading and other staff work.