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The Boss' Quick Reference Book

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Table of Contents

Getting to Know Your Boss Time Management The Schedule Suspense Tracking & Following Up Correspondence
The Boss’ Quick Reference Book
Protocol and Special Events Staff Meetings Technical Issues The Staff Car The Typical Day
A: Commander’s Call Action Plan B: Sample Background Paper C: Sample Protocol 3X5 Cards D: Sample Commander’s Reference Book E: Sample Exec Continuity Book
Example Desk Layout


Your Boss will likely have the need for some types of information at his/her finger tip—that’s the purpose of the quick reference book. Lists of senior leader and key staff telephone numbers and their spouses names, a base telephone book, a directory of command section intercoms, a unit alpha or personnel roster, and weekly and monthly schedules are but a few items you could include in this quick reference guide. Appendix D shows a sample table of contents for the Boss’s Quick Reference Book.

Obviously, you’ll want to get your Boss’ inputs on what to include, but don’t just ask. Instead, put together a sample book and present it for approval. Then, once you have his/her guidance, put the processes in place to keep it updated.

For example, the secretary should prepare a new weekly or monthly schedule as necessary. After you review them, put copies in the Boss’ quick reference book. The personnel managers should forward you an updated unit personnel roster each month. Periodically send the key staff telephone and spouse directory around for changes. In other words, keep the guide current or it will do the Boss very little good.

Make this quick reference book complete, comprehensive, yet compact in order for your Boss to place it in a briefcase. After all, it contains the kind of information he/she will need regardless of the duty location, i.e., home, TDY, etc.

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Page Added on: 24 January 2006