|
|
Letter Factory
Letter of Reprimand
Reason: Article 92 - Failure to Obey Order or
Regulation; Unprofessional Relationships - Favoritism / Preferential Treatment |
|
Key Points to Writing
- Remember, there the purpose for the documentation.
- Ask for HELP if you need it, otherwise you can hurt yourself, your Airmen &/or unit.
- Use the right words, utilize a resource like Merriam-Webster Online.
- Use a spell checker. (F7 Word)
- Related the Reason for the Discipline to UCMJ
- Do not forget the Privacy Act of 1974 information!
|
The following Letter of Reprimand example was taken from a Word document. If you have anything you would like to
submit, please do so.
If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.
Copy Directly on to Unit Letter Head!
DATE
MEMORANDUM FOR MADE A MISTAKE, AMN,
FR123-45-6789
FROM: 4 XXX/CC
SUBJECT: Letter of Reprimand - Favoritism / Preferential Treatment
1. It has been brought to my attention that you are giving preferential
treatment to specific
individuals under your command. Specifically, you are selectively tasking
primary projects to
particular individuals. All members under your control should be treated fairly
and given the
same opportunities to excel.
2.
AFI
36-2903, PROFESSIONAL AND UNPROFESSIONAL RELATIONSHIPS states:
3. General Guidelines on Avoiding Unprofessional
Relationships Including
Fraternization.
Military
experience has shown that certain kinds of personal relationships present a high
risk for
being or developing into unprofessional relationships. Unprofessional
relationships
negatively impact morale and discipline. While some personal relationships
are not
unprofessional, they may be or become unprofessional when other facts or
circumstances
are considered. For example, factors that can change an otherwise
permissible
relationship into an unprofessional relationship include the members’ relative
positions in
the organization and the members’ relative positions in the supervisory and
command
chains. Air Force members, both officer and enlisted, must be sensitive to
forming these
relationships and consider the probable impact of their actions on the Air
Force in
making their decisions. The rules regarding these relationships must be
somewhat
elastic to accommodate differing conditions; however, the underlying standard
is that Air
Force members are expected to avoid relationships that negatively affect
morale and
discipline. When economic constraints or operational requirements place
officers and
enlisted members of different grades in close proximity with one another
(such as
combined or joint clubs, joint recreational facilities, or mixed officer and
enlisted
housing
areas), military members are expected to maintain professional relationships.
The mere fact
that maintaining professional relationships may be more difficult under
certain
circumstances does not excuse a member’s responsibility to maintain Air Force
standards.
3.1. Relationships Within an Organization.
Unduly
familiar relationships between members in which one member exercises
supervisory
or command authority over the other can easily be or become
unprofessional. Similarly, as differences in grades increase, even in the
absence of a
command or
supervisory relationship, there may be more risk that the relationship
ill be, or be
perceived to be, unprofessional because senior members in military
organizations
normally exercise authority or some direct or indirect organizational
influence
over more junior members. The danger for abuse of authority is always
present. The
ability of the senior member to influence, directly or indirectly,
assignments,
promotion recommendations, duties, awards, or other privileges and
benefits
places both the senior and junior members in a vulnerable position. Once
established,
such relationships do not go unnoticed by other members of the unit.
Unprofessional relationships, including fraternization between members of
different
services,
particularly in joint service operations, may have the same impact on morale
and
discipline as if the members were assigned to the same service and must be
avoided.
3.4. Shared Activities.
Sharing
living accommodations, vacations, transportation, and off-duty interests on a
frequent or
recurring basis can reasonably be perceived as unprofessional. These types
of
arrangements often lead to claims of abuse of position or favoritism. It is
often the
frequency of
these activities or the absence of any official purpose or organizational
benefit that
causes them to become, or to be perceived as, unprofessional. While an
occasional
round of golf, game of racquetball, or similar activity between a supervisor
and
subordinate could remain professional, daily or weekly occurrences could result
in at least
the perception of an unprofessional relationship. Similarly, while it may be
appropriate
for a first sergeant to play golf with a different group of officers from his
or her
organization each weekend in order to get to know them better, playing with
the same
officers every weekend may be, or be perceived as, unprofessional.
3. You are hereby reprimanded. You have engaged in aberrant behavior which
will not be
tolerated from a member of the United States Air Force. Your past behavior has
raised serious
questions about your ability to remain in the United States Air Force. All
members share the
responsibility for respecting authority and maintaining professional
relationships. However, the
senior member (officer or enlisted) in a personal relationship bears primary
responsibility for
maintaining the professionalism of this relationship. Leadership requires all
personnel to
exercise maturity and judgment to avoid relationships that undermine respect for
authority or
impact negatively on morale, discipline, or the mission of the Air Force. The
senior member in a
relationship is in the best position to appreciate the effect of this particular
relationship on an
organization and is in the best position to terminate or limit the extent of the
relationship.
Members should expect to be and must be held accountable for the impact of their
conduct on the
Air Force as an institution.
4. PRIVACY ACT. AUTHORITY: 10 U.S.C. 8013. PURPOSE:
To obtain any comments
or documents you desire to submit (on a voluntary basis) for consideration
concerning this
action. ROUTINE USES: Provides you an opportunity to submit comments or
documents for
consideration. If provided, the comments and documents you submit become a part
of the action.
DISCLOSURE: Your written acknowledgment of receipt and signature is
mandatory. Any
other comment or document you provide is voluntary.
5. You will acknowledge receipt and return this letter to me within 3
workdays of your receipt.
Your signature on this document is solely for receipt purposes and is not an
admission of guilt.
Any comments or documents you wish to be considered concerning this LOR must be
included
with your response.
LOTS O. PATIENCE, Lt
Col, USAF
Commander
DATE
1st IND, 4 XXX/ XXX
(AMN MISTAKE)
TO: 4 XXX/CC
1. I acknowledge receipt and understanding on ___________. (NOTE: If
member refuses to
sign, have commander write, “Member received LOR dated ____ but refused to sign
acknowledgment on ________ (date).”)
2. I understand that I have until _______ (insert date), which is no
earlier than three (3)
workdays from the date of this letter to provide a response, and that I must
include in my
response any comments or documents I wish to be considered concerning this
letter.
MADE A. MISTAKE, Amn, USAF
FR123-45-6789
DATE
2nd IND, 4 XXX/CC
(LT COL PATIENCE)
Member (did) (did not) provide written matters in response to this letter.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
3rd IND, 4 XXX/XX
(LT COL PATIENCE)
I have considered all matters submitted for my consideration by the member. On
reviewing all of
the evidence I have determined that member (engaged) (did not engage) in the
conduct noted
above and that, as a consequence, have concluded a Letter of Reprimand (is) (is
not) the
appropriate course of action in this case.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
4th IND, 4 XXX/ XXX
(AMN MISTAKE)
TO: 4 XXX/CC
I acknowledge that on _________ Lt Col Patience advised me that she had
considered the
matters submitted by me in response to the above LOR and informed me of her
final decision
regarding same.
MADE A. MISTAKE, Amn, USAF
FR123-45-6789
Reminder: Signature lines are 5 spaces below the last line of text.
Comments: All text in blue will need
to be modified. Also the exact text from the AFI may change in time.
Please be aware of this.
|
