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Letter Factory
Letter of Reprimand
Reason: Article 92 - Failure to Obey Order or
Regulation; Unprofessional Relationships - Favoritism / Preferential Treatment |
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Key Points to Writing
- Remember, there the purpose for the documentation.
- Ask for HELP if you need it, otherwise you can hurt yourself, your Airmen &/or unit.
- Use the right words, utilize a resource like Merriam-Webster Online.
- Use a spell checker. (F7 Word)
- Related the Reason for the Discipline to UCMJ
- Do not forget the Privacy Act of 1974 information!
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The following Letter of Reprimand example was taken from a Word document. If you have anything you would like to
submit, please do so.
If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.
Copy Directly on to Unit Letter Head!
DATE
MEMORANDUM FOR MADE A MISTAKE, AMN,
FR123-45-6789
FROM: 4 XXX/CC
SUBJECT: Letter of Reprimand - Favoritism / Preferential Treatment
1. It has been brought to my attention that you are giving preferential
treatment to specific
individuals under your command. Specifically, you are selectively tasking
primary projects to
particular individuals. All members under your control should be treated fairly
and given the
same opportunities to excel.
2.
AFI
36-2903, PROFESSIONAL AND UNPROFESSIONAL RELATIONSHIPS states:
2. Professional and Unprofessional
Relationships.
Professional relationships are essential to effective operation of all
organizations, both
military and civilian, but the nature of the military mission requires absolute
confidence in command and an unhesitating adherence to orders that may result in
inconvenience, hardships, or (at times) injury and death. While personal
relationships
between Air Force members are normally matters of individual choice and
judgment,
they become matters of official concern when they adversely affect or have the
reasonable potential to adversely affect the Air Force by eroding morale, good
order,
discipline, respect for authority, unit cohesion, or mission accomplishment. AFI
36-
2909 focuses on the impact of personal relationships on Air Force interests.
2.1. Professional Relationships.
Professional relationships contribute to the effective operation of the Air
Force.
The Air Force encourages personnel to communicate freely with their superiors
regarding their careers and performance, duties, and missions. This type of
communication enhances morale and discipline and improves the operational
environment while, at the same time, preserving proper respect for authority and
focus on the mission. Participation by members of all grades in organizational
activities, such as base intramural, interservice, and intraservice athletic
competitions, unit-sponsored events, religious activities, community welfare
projects, and youth programs, enhances morale and contributes to unit cohesion.
2.2. Unprofessional Relationships.
Whether pursued on or off duty, unprofessional relationships may detract from
the
authority of superiors or result in, or reasonably create the appearance of,
favoritism, misuse of office or position, or the abandonment of organizational
goals for personal interests. Unprofessional relationships can exist between
officers, between enlisted members, between officers and enlisted members, and
between military personnel and civilian employees or contractor personnel.
3. You are hereby reprimanded. You have engaged in aberrant behavior which
will not be
tolerated from a member of the United States Air Force. Your past behavior has
raised serious
questions about your ability to remain in the United States Air Force. All
members share the
responsibility for respecting authority and maintaining professional
relationships. However, the
senior member (officer or enlisted) in a personal relationship bears primary
responsibility for
maintaining the professionalism of this relationship. Leadership requires all
personnel to
exercise maturity and judgment to avoid relationships that undermine respect for
authority or
impact negatively on morale, discipline, or the mission of the Air Force. The
senior member in a
relationship is in the best position to appreciate the effect of this particular
relationship on an
organization and is in the best position to terminate or limit the extent of the
relationship.
Members should expect to be and must be held accountable for the impact of their
conduct on the
Air Force as an institution.
4. PRIVACY ACT. AUTHORITY: 10 U.S.C. 8013. PURPOSE:
To obtain any comments
or documents you desire to submit (on a voluntary basis) for consideration
concerning this
action. ROUTINE USES: Provides you an opportunity to submit comments or
documents for
consideration. If provided, the comments and documents you submit become a part
of the action.
DISCLOSURE: Your written acknowledgment of receipt and signature is
mandatory. Any
other comment or document you provide is voluntary.
5. You will acknowledge receipt and return this letter to me within 3
workdays of your receipt.
Your signature on this document is solely for receipt purposes and is not an
admission of guilt.
Any comments or documents you wish to be considered concerning this LOR must be
included
with your response.
LOTS O. PATIENCE, Lt
Col, USAF
Commander
DATE
1st IND, 4 XXX/ XXX
(AMN MISTAKE)
TO: 4 XXX/CC
1. I acknowledge receipt and understanding on ___________. (NOTE: If
member refuses to
sign, have commander write, “Member received LOR dated ____ but refused to sign
acknowledgment on ________ (date).”)
2. I understand that I have until _______ (insert date), which is no
earlier than three (3)
workdays from the date of this letter to provide a response, and that I must
include in my
response any comments or documents I wish to be considered concerning this
letter.
MADE A. MISTAKE, Amn, USAF
FR123-45-6789
DATE
2nd IND, 4 XXX/CC
(LT COL PATIENCE)
Member (did) (did not) provide written matters in response to this letter.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
3rd IND, 4 XXX/XX
(LT COL PATIENCE)
I have considered all matters submitted for my consideration by the member. On
reviewing all of
the evidence I have determined that member (engaged) (did not engage) in the
conduct noted
above and that, as a consequence, have concluded a Letter of Reprimand (is) (is
not) the
appropriate course of action in this case.
LOTS O. PATIENCE, Lt Col, USAF
Commander
DATE
4th IND, 4 XXX/ XXX
(AMN MISTAKE)
TO: 4 XXX/CC
I acknowledge that on _________ Lt Col Patience advised me that she had
considered the
matters submitted by me in response to the above LOR and informed me of her
final decision
regarding same.
MADE A. MISTAKE, Amn, USAF
FR123-45-6789
Reminder: Signature lines are 5 spaces below the last line of text.
Comments: All text in blue will need
to be modified. Also the exact text from the AFI may change in time.
Please be aware of this.
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