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Letter of Appreciation

Reason:  Additional Duty - Security Manager

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Key Points to Writing
  • Remember, the purpose for the Letter of Appreciation.
  • Ensure the letter is timely and accurate.
  • Ensure everyone who participated is addressed.
  • Use the right words, utilize a resource like Merriam-Webster Online.
  • Use a spell checker (F7 Word), it might be used by the individual(s) later.  

The following Letter of Appreciation example was taken from a Word document.  If you have anything you would like to submit, please do so.  If you have found this information useful, please let me know as each letter has taken a considerable amount of time to prepare.

Copy Directly on to Unit Letter Head!

                                                                                                                                                   DATE

MEMORANDUM FOR ###th CF/CC

FROM: ###th CF/SCB

SUBJECT: Letter of Appreciation - TSgt Last

1. I would like to thank SSgt First Last for his outstanding work as Security Manager from
28 Apr 03 – 2 May 03.

2. Last UTA SSgt Last volunteered to take on the additional duty as Primary Security Manager.
In doing so, he elected to pull his Annual Tour as soon as possible in-order to learn and work on
this program.

3. Within these two weeks SSgt Last accomplished the following and more:
     - Prepared eight security packages, submitted four.
     - Loaded security software EPSQ on two workstations and three laptops
     - Installed Sentinal Key and Security Clearance Tracking software on one PC
     - Updated manuals, forms, and spreadsheets in the Security Manager Handbook
     - Enhanced Security Clearance Notification letter for our members

4. I appreciate SSgt Last taking on this additional responsibility as I am tasked heavily
elsewhere, preventing me from providing the necessary attention and effort that this program
requires. After seeing SSgt Last in action, I am assured that I am leaving this program in good
hands.



                                                                             FIRST M. LAST, SMSgt, USAFR
                                                                             ### CF, Active Reserve Trainer

 

Reminder, Signature lines are 5 spaces below the last line of text.

Comments: All text in blue will need to be modified


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Letter Added: 26 February 2006

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Revised: 02/26/06.