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Air Force Retirement Work Sheet / Checklist

For those of you who have never ran a Retirement before, this worksheet ought to be pretty useful.   In the case of retirements procrastination can be VERY damaging.  Remember this ceremony is thanking the individual for their 20+ years of service to the Air Force, send them off right.  Feel free use the links at the bottom of the page to send me additional steps or action items.

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Required Action Item

Desired Action Timeframe

Date Completed

AO's Initials

Obtain copies of retirement orders ASAP    
Request Flag to be Flown in Specific Location ASAP    
Determine Uniform for Ceremony/Reception 2 Months Prior    
Order Invitations 2 Months Prior    
Order Shadow Box 2 Months Prior    
Submit retiree Biography 2 Months Prior    
Submit retiree Program 2 Months Prior    
Provide Hometown News Release 2 Months Prior    
Reserve Band or Music 2 Months Prior    
Reserve Appropriate Flag(s) 2 Months Prior    
Choose Alternate Site in case of inclement weather 1 Month Prior    
Draft Reserved Seating and Parking 1 Month Prior    
Notify/Request Base Honor Guard 1 Month Prior    
Order flowers for Spouse 1 Month Prior    
Order Ceremonial Flag for retirement/shadow box 1 Month Prior    
Order Retirement Certificates / Presidential Letter 1 Month Prior    
Submit Award Recommendation 1 Month Prior    
Submit Letters of Appreciation/Recognition 1 Month Prior    
Recruit Emcee (if applicable) 1 Month Prior    
Recruit Escorts for Family and Guests 1 Month Prior    
Recruit Set-Up/Clean-Up Crew 1 Month Prior    
Request "Quiet Hours" on Flight Line (if applicable) 1 Month Prior    
Reserve Audio/Video Equipment 1 Month Prior    
Reserve Photographer 1 Month Prior    
Reserve Podium (if needed) 1 Month Prior    
Pick up Retirement Certificates / Retirement Pin 2 Weeks Prior    
Obtain Reserve Parking and Seating Signs (if applicable) 1 Week Prior    
Print Labels for Chairs 1 Week Prior    
Obtain Guest Chairs/Tables/Linens 1 Day Prior    
Prepare Ceremony Area 1 Day Prior    
Test Equipment 1 Day Prior / Day Of    
Brief Retiree/Family Day Of    
Ensure Photographer is at Ceremony Day Of    
Obtain Glasses and Water (if needed) Day Of    
Place Labels on Chairs Day Of    
Return Supplies and Equipment After Ceremony    

Click here to submit your information. Send me Comments and Suggestions

Page added on: 11 May 2006